Contact Jerry Reece, CACI Sr. VP Human Resources, with any coronavirus questions at jreece@caci.com. Supervise, maintain, and approve employee timesheets, approve time off for employees to provide appropriate scheduling of personnel. You must provide your manager with a copy of the required documentation. Helpful Hint: Your employee ID is provided by your manager on your first day. Employees must use the consolidated timesheet in CAPPS to accurately report and account for all absences from work with paid leave, an authorized holiday, or unpaid leave. 14. Review the timesheet to ensure you have worked your scheduled hours, entered any hours worked over your schedule, and entered any leave taken. Some links are available to all employees while other links only appear for employees in a supervisor or HR role. CAPPS Enterprise Portal Login System Changes CAPPS System Changes Contacts and Help CAPPS Contacts and Help General System Availability CAPPS is available 24/7 with the following exceptions: Daily: 4:00 a.m. - 5:00 a.m. Thursday: 10:00 p.m. - 12:00 a.m. (midnight) Sunday: 4:00 a.m. - 12:00 p.m. (noon) Use your employee ID along with your PIN to contact the Service Center. It is for authorized Comptroller.Texas.Gov Accessibility Policy Privacy and Security Policy FMX Sitemap FM Contacts, Enterprise Resource Planning (ERP) CAPPS, Service Provider (CPA) Chair (Designated), 802 Texas Parks & Wildlife Department (TPWD), 323 Teacher Retirement System of Texas (TRS), 313 Department of Information Resources (DIR), 407 Texas Commission on Law Enforcement (TCOLE), 529 Health and Human Services Commission (HHSC), 601 Texas Department of Transportation (TxDOT). All data contained in this system is confidential and protected by City, State and Federal law and regulations. To bookmark the CAPPS website, follow these steps: The Global Navigation Menu is on the top of your screen and stays there as you move to other screens in the CAPPS website. The worklist functions similarly to an email inbox located on the CAPPS Home page, where items are routed to managers. Manager Self-Service contains transactions related to: Below the Manager Self-Service menu, several other manager tools display: The Main Menu provides a direct link to several pages. Enter your 11-digit Employee ID and click the Submit button. Salaried employees are employees with an assigned schedule in HHSAS HCM who enter time into their timesheet when they request to take leave or work hours over their scheduled hours. You may click on the links below to navigate directly to a section: Time Reporting Codes Overview When you access the CAPPS site, you will see a warning message explaining that this CAPPS website is restricted to authorized users only. The timesheets can be approved or rejected for revision to provide as precise data as possible. On the View Leave Balances/Expirations page, you may view more details about your leave balances, such as year-to-date balances and expiring time. Next. The first of several security pages displays. Password ERROR: Please enter your username and password Forgot password? On the Timesheet page, you may request payment of FLSA overtime and comptime, if eligible. Payable Status codes and their descriptions display. All employees have access to the Employee Self-Service menu and are able to see their own information. Track, submit, and approve time directly from the app. State employees will be auto-provisioned into CAPPS HR/Payroll via the onboarding process and account information will be forwarded to the employees agency sponsored email within 5 working days of the employees hire date. This printable timesheet template for Word records one week of hours and includes spaces for employee and supervisor signatures. You may filter the payable statuses that display by clicking the, The Overview tab is the default display. the employment relationship.). Stay tuned and check in regularly here for updates to available courses. If there is documentation required for the type of leave requested, your manager will receive your request; however, you will receive a warning message. Only employees with management responsibilities and direct reports have access to the Manager Self-Service section. This computer system is the property of the State of Texas. 12. Section provides access to both tutorials and job aides. The following TRCs require additional documentation: Documentation Required for Specific Types of Leave. The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. Enter a new date in the Starting Date field and click the refresh, Your payable time for the current week displays. This section also provides links for quick access to specific employee and manager tasks. Ensures internal processes and procedures are adjusted as needed. Suspect Fraud? When you access the CAPPS site, you will see a warning message explaining that this CAPPS website is restricted to authorized users only. You are able to view and access information based on your CAPPS role(s). Federal, state or local law enforcement agencies shall not use any non-criminal history information contained within this database for immigration enforcement purposes. endstream endobj 947 0 obj <. Click the Time Reporting Code (TRC) search icon to request leave or request to work hours over your scheduled hours, which requires pre-approval. Glenn Hegar, Texas Comptroller Window on State Government Contact Us. You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. Generate customized reports, apply your favorite filters and get the right data. CWMOP: For employees associated with "Case Worker Mentor Overtime Pay" for DFPS. Comptroller.Texas.Gov Accessibility Policy Privacy and Security Policy FMX Sitemap FM Contacts, Enterprise Resource Planning (ERP) CAPPS, CAPPS Consolidated Application Control Environment (CACE), CAPPS ERP in Texas (Report to the Legislature), CAPPS Financials Statewide Reports [Excel], CAPPS HR/Payroll Statewide Reports [Excel]. Only employees with management responsibilities and one or more direct reports, see the Managers Worklist. CAPPS Mission Statement: Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. OVSOM: Office of Violent Sex Offender Management. Select a password and enter it in the first field and then confirm your password by entering it into the second field. Main filter: To generate the timesheet, use the main filter (Projects, Groups, Usersetc) then click on 'Generate timesheet'. Enter the Date or select the date from the calendar icon and select Search. In the interim, eLearning training courses are available for most CAPPS modules under CAPPS Financials Self-Paced and CAPPS HR/Payroll Self-Paced training pages. Click the. The CAPPS Instructor-Led Training courses are on hold during the winter and early spring while Fiscal 2023 deployment agency training is in progress. Disobey any requirements, procedures, policies or regulations of TJJD in relation Password is valid up to 90 days after the last reset. When you access the CAPPS site, you will see a warning message describing that this CAPPS website is restricted to authorized users only. Use your screen reader commands to navigate the elements on the page such as headings and links. Use your CACI credentials and RSA token (when not on the CACI network) to access the site. Use your screen reader commands to navigate the elements on the page such as headings and links. In this section: Check Replacement: Learn what to do if your paycheck is lost, stolen, or damaged. If account information is not received within 5 working days, please request assistance via the level 1 helpdesk at:CAPPS_Support@military.texas.gov. 13. Whether a new or existing user of CAPPS, you will find this section helpful to navigate the site and learn how you can best utilize the information and resources available to you. See the Worklist User Guide for more information. Follow the steps below to view your leave balances and expirations. ERS Website New Employees! This site provides tools and resources to assist both new and experienced agency users with baseline training and information on all CAPPS modules. If you enter an incorrect password three times, your employee ID is locked and you are not able to enter the CAPPS website. Each line in your time entry must be allocated to a specific labor account code when a Task is assigned. CAPPS delivers these services through two primary methods: All HHS employees are able to access and manage many components of their HR information through a secure website and dedicated employee Service Center. Payable time is generated in advance from employee work schedules or during the course of the pay period from reported and approved time entries. For CACI Employees: (Enter CPPROD for System on the login screen) Access Timekeeping and Work Plan (Work Plan can be accessed within each timesheet) Create Account Oracle Terms of Use Privacy Policy For CACI Employees: (Enter CPPROD for System on the login screen), Timesheet Revision Reason Codes: One of the following Reasons should be used when submitting a Revised Timecard, OCONUS Temporary Location Code Instructions, Timekeeping Training for CACI Supervisors of Subcontractors, Timekeeping Training for Supplier Managers/Proxies. Only. IHSS Timesheet Issues/Questions: IHSS Service Desk for Providers and Recipients (866) 376-7066 Suspect Fraud? Special deep-dive training topics may be presented at the CAPPS User Groups agendas for User Group meetings are posted under the pages for the Financials User Groups or HR/Payroll User Groups on the Fiscal Management FMX website. Login California Pawn & Secondhand Dealer System (CAPSS) This system is restricted to authorized users for legitimate law enforcement and official business purposes mandated by Business and Professions Code section 21628 and Financial Code section 21208. you can search for and apply to jobs within Worked their scheduled hours or entered any deviation from scheduled hours. OK. www.citrix.com | | | | | | | | | | (e.g. In the Request Payment of Hours section, enter the number of hours requested for payment in the appropriate field: When you have completed your entries, click the, To record the remainder of the hours worked for that day, select. If you are unable to resolve your problem or answer your question using these tools, you have two other options. TELEW: Indicates that the employee participated in tasks associated with Tele-working. By using this system, the user agrees NOT to: Forge or manipulate identifiers in order to disguise the origin of any Application The Leave Balances section of the page provides you with a way to view your leave balances. Provide information and assistance to external applicants pursuing employment with HHS agencies, Provide assistance in using the self-service tools, Support payroll error/exception processing, payroll reconciliation, and other payroll related support activities, Support CAPPS (the PeopleSoft production system), Maintaining Human Resources and Payroll policies, Monitoring, analyzing, and implementing legislative mandates, Handling exceptions (actions outside of policy), When you access the CAPPS site, you will see a warning message explaining that this CAPPS website isrestricted to authorized users only. The worklist is a way for managers to keep track of the review and approval actions they are responsible for completing It is also where managers can see any notifications. use only. To implement CAPPS at your agency, See How to Participate on the ERP Topic page. Work can happen anywhere. The CAPPS Home page displays your name in the Welcom bar, to the left of the Global Navigation menu at the top of your screen. IHSS Fraud Hotline: 888-717-8302 Help Stop Medi-Cal Fraud and Abuse Provider Fraud and Elder Abuse complaint line: 1-(800)-722-0432. The CAPPS website is available to you 24 hours a day, 7 days a week from the Internet or the HHS Intranet. As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated. For multiple entries with different TRCs, click the, If you add a line and decide the additional row is not necessary, click the, When you have completed your entries, click the, One leave balance displays at a time. Download the Caregiver App for free. For help with terms used in this User Guide, go to the top of the page. 11209 Metric Blvd. This information is confidential and shall be accessed only in the performance of official duties. Mobile timesheet app. Data that is outside of the authorized user's right to transmit under any law or 11209 Metric Blvd. There may be more than one way to navigate to some information. All non-exempt employees may be eligible to be paid for FLSA Overtime, depending on agency policy and manager approval. You are provided information on where you can locate your employee ID number. This is an accessible template. and wish to search for and/or apply to The QuickBooks Time mobile app tracks time even when Wi-Fi and cell coverage is unavailable.**. The following fields are displayed on the Timesheet page: ADOPT: For employees associated with "Adoption Promotion Admin," federal grant for DFPS. The Menu contains different links depending on the role(s) assigned to you. FACE: Indicates when an employee has a face-to-face interview. purposes. The CAPPS website is the online tool available to HHS employees to locate information and perform HR related transactions. If you have forgotten your employee ID, select the Whats my EmployeeID/ forgot my Employee ID link located on the CAPPS Login page. used in CAPPS. Follow the steps below to logout of CAPPS. of a Health & Human Services agency, If you have multiple Timesheet Portal accounts, you should use your dedicated URL instead, e.g. This procedure provides an overview of Time and Labor Time Reporting Codes (TRCs). All job candidates must submit applications in CAPPS Recruit Career Center to be considered for employment. The Change Password page displays. This section lists the current, pending approval, and available leave balances for each of the twelve leave plans. Aiming to leverage my abilities to successfully learn new skills, take on extra responsibilities, and . A time reporting code is a code used to track hours on the job, vacation time, sick time, or any other type of time tracked by HHS. Steps. !Lif - If your leave request requires additional documentation, the system will prompt you with a warning message. Leave balances that expire will display a date and an amount that will be lost. For password and other issues accessing Timekeeping for Employees: Contact the CACI Technical Assistance Center at cistac@caci.com You should review your leave balances before requesting leave to make sure you have leave available. Use this sample timesheet as a guide to filling in hours worked and accurately log your time. FMLA: Indicates that the employee is on an FMLA-eligible absence from work. CASA: For employees associated with "Court Appointed Spec. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: CAPPS provides Health and Human Services (HHS) employees with direct access to Human Resources (HR) information and services through innovative, customer centered solutions. Helpful Hint: Enter the total number of hours to be worked on the specified day (e.g., if you are scheduled to work 8 hours but work 2 hours over your scheduled hours, then you would enter 10 hours of REGHR). If you have hours allocated to multiple TRCs, all the distinct TRCs will be listed under the Time Reporting Code column. The first time you enter the CAPPS website, select the Logging in for the first time link located below the Employee ID and Secure Password fields. Call the Service Center to unlock your employee ID. Confirm your password by entering it into the second field. These links include employee benefits websites maintained by the: The CAPPS website allows employees to view basic employee information (i.e. Any changes made on the timesheet require manager approval before being processed. View Details. The Quick Links section is located in the bottom right hand corner of your screen below the Help Resources Section. If you are not an employee Apple Store Google Play The TRC appears in the Time Reporting Code field on the timesheet. The Time and Leave Entry section of the page provides you with a way to request time and leave transactions such as taking leave and recording hours worked over your scheduled hours. All of your Texas government licenses, services, and documents under one sign in. Direct Deposit: Learn about the benefits of this safe and fast way of getting your pay directly on your bank account; enroll in Direct Deposit. The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. Advocate" for DFPS. Employees access their payable time summary when they want to view how their hours are allocated for a specific time period. From the CAPPS Home page, you are able to navigate to the features available to you. Once you have read the statement, click the. Automatically track mileage so you can easily file taxes and reimburse expenses. This system is restricted to authorized users for legitimate law enforcement and official business purposes mandated by Business and Professions Code section 21628 and Financial Code section 21208. Employees and managers may use either menu to navigate CAPPS. View this po To log out of the CAPPS website click the Logout button located above the Global Navigation Menu. Your employee ID is printed on your pay warrant or was provided by your manager on your first day. You also have the option to select the Contact Service Center link, which provides you the phone numbers to directly contact the Service Center. Timesheets Made Easy Caregiver by GT Independence lets your caregivers start and end work from anywhere you choose. Download time sheet links: Free Google Sheet (When you're on the sheet, click File > Make a Copy if you want to create your copy) Free Microsoft Excel Monthly Time sheet Template Free Microsoft Word Monthly Time sheet Template Free PDF Monthly Time sheet Template - LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. Your first option is to select Help? Don't have an Oracle Account? Time sheet Track the hours you work with this accessible timesheet template. At any time, you can use the Global Navigation Menu to access various other HHS websites by selecting the right link: You can also change the size of the text on the CAPPS website by selecting the Change Text Size option and following the instructions that display. Helpful Hint: Once you choose an option from the Show Time Expiring in drop-down menu, the Leave Information section below it displays the number of hours that are expiring, as well as the date they will expire. Get Services APS; County APS Offices; Get Services CAPI; This section provides you with access to CAPPS self-service help and information on how to contact the Service Center. 1373 and 1644. Click on the document below to see more information about the CAPPS Phase II Implementation Project: Military Supervisor CAPPS Account Request Form, Comptrollers Summary Public Information Disclosure Manual, Requests for assistance with the CAPPS HR/Payroll module, CAPPS Financials, CAPPSRecruitshould be directed to the level one helpdesk at:CAPPS_support@military.texas.gov, Please reference the respective document for instructions on resetting your password. The CAPPS HR/Payroll user group: Ensures internal processes and procedures are adjusted as needed. 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